Bookkeeper

Reports To: Finance Committee
Position Type: Part-Time (12–16 Hours/Week)
On-Site
Revised: May 12, 2025

about the position

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records, supporting the Finance Committee and Executive Director in monitoring the organization’s financial activity. This role is vital to ensuring timely transaction processing, financial reporting, and audit readiness.

Key Responsibilities

Cash & Banking

  • Monitor bank account balances and provide weekly updates to the Finance Committee and Executive Director (ED).

  • Enter all electronic transactions

  • Download and categorize weekly transactions

  • Download and categorize weekly transactions

  • Reconcile weekend cash sales by counting cash and matching totals

  • Prepare a separate deposit slip for cash and provide it to the ED for deposit; record in QuickBooks.

  • Generate a monthly reports

  • Reconcile accounts

Accounts Payable

  • Maintain vendor records, including adding new vendors and updating existing files.

  • Track and file W-9 forms.

  • Enter vendor invoices into QuickBooks.

  • Process weekly check runs for vendor payments.

  • Generate and distribute deposit and disbursement reports to the Finance Committee.

Payroll

  • Download bi-weekly payroll reports

  • Enter payroll data into QuickBooks.

Credit Card Transactions

  • Download statements and corresponding QuickBooks files.

  • Reconcile credit card receipts with statement transactions.

  • Print and attach receipts to the statement for audit purposes, ensuring all documentation is complete.

To apply, please email cover letter and resume to denise@armenianmuseum.org. All applications will be reviewed by the Museum’s hiring committee.

.